DepositSeal

A move-in photo tool for your housing guide

Off-campus housing guides tell students to take dated photos. This is a free tool to link for it: no account, in the browser. Students photograph each room, we seal the time and a fingerprint of every photo, and the landlord gets a link to confirm or object.

A paragraph ready to paste into your move-in guide

Document the condition on move-in day. Walk through every room with the free printable move-in checklist, then take your photos with DepositSeal: it records the time on its server and a fingerprint of each photo, and sends your landlord a link to confirm or note objections. It is free, needs no account, and the full photos stay on your phone. Keep the originals until your deposit is returned.

Copy it as it is, or change the words. The links carry a short code for your office, so we can tell you how many students used it. No personal data is counted.

What a student does

  1. Photographs each room.From the phone, in the browser, with a note per photo. The originals never leave the phone.
    Kitchen
    Damp stain above the window
    Bathroom
  2. Seals the record.Our server adds its own time and the SHA-256 fingerprint of every photo, signed so it cannot be edited later.
    Sealed · 3 photos
    22 October 2026, 10:42
    Fingerprint: ce01432efcd46059abe9547fde85d172099b7bb3319ebf1c6e4623c9d0c80033
  3. Sends the landlord a link.The landlord answers “I confirm” or leaves observations, once. Silence is on the record too.
    The landlord confirmed the condition
    22 October 2026, 18:05

What it proves, and what it does not

It shows that these exact photos existed at the time shown, that they were sent to your landlord and what they answered. Anyone can check a photo is the original: change a single pixel and the fingerprint no longer matches.

ce01432efcd46059abe9547fde85d172099b7bb3319ebf1c6e4623c9d0c80033
It matches: photo 2 (Kitchen).
ce01432efcd46059abe9547fde85d172099b7bb3719ebf1c6e4623c9d0c80033
It does not match any photo in this record.

It does not prove what a photo shows or where it was taken. It is supporting evidence, not legal advice.

Why offices link it

Fewer deposit disputes on your desk.Most disputes are “it was already like that” against “no, it was not”. A record the landlord saw on day one settles many of them before they reach an advising appointment.
Nothing to install or manage.No account for students, no account for your office, no app store. It works on any phone browser, in English, Spanish and Portuguese.
Room changes and move-outs too.When one roommate leaves and another moves in, the room can be recorded on the handover day. Students who never documented move-in can still make a move-out record before they hand back the keys.
Free for students.Taking, sealing and sending the photos is free. A printable PDF of a record costs US$3, only if the student wants one.

Try it as a student wouldPrintable checklist

Questions, or a version for your own checklist?

Write to hello@depositseal.com. We answer in English, Spanish or Portuguese.

DepositSeal is supporting evidence, not legal advice. It does not replace your office’s own forms or local rules.